03 December 2021

Risk Assessment for School Trips

Worried about the prospect of completing risk assessments for your school trip? We're here to help.

If you’re planning a school trip abroad, you’ll definitely need to do a risk assessment. We can’t do it for you (unfortunately), but we can guide you through the process.

What is a risk assessment?

In the context of school travel, a risk assessment is consistent with a group management plan.

In other words, it’s a written plan for how the group leader expects to lead their group on the trip, with the objective of arriving home safe and sound.

Download our guide to demistifying risk assessments

Download our generic risk assessment

What should a risk assessment include?

It’s really important you follow the guidelines for your particular school and Local Education Authority (LEA) – these will tell you exactly what your risk assessment needs to include.

If you’ve booked with us, your risk assessment will be much less work than if you’d arranged your trip yourself.

And there are two reasons for that.

Firstly, as an Assured Member of the School Travel Forum, we’ve got a substantial Safety Management System in place.

This can form part of your risk assessment (and save you loads of time in areas like accommodation and travel).

Secondly, we hold a Council for Learning Outside the Classroom (LOtC) Quality Badge. This means that you don’t need to spend time checking that we’re an appropriate organisation to use for your school trip – the LOtC has already checked and confirmed we are by awarding us this accreditation.

Do you have to do a risk assessment for all school trips abroad?

Yes, you do, even if you’ve run the trip before.

That’s because a really important part of a risk assessment is considering the individual pupils and leaders in your group.

The group dynamic is unique to every trip – so that’s why you have to do a fresh risk assessment every time (even if you visit the same place every year).

But the good news is that once a framework’s been developed you can use it to speed up the risk assessment process.

Can Halsbury Travel do the risk assessment for me?

In short, no.

When doing the risk assessment, you need to think about the specific needs of the individuals in your group. We don’t know these individuals, so we can’t accurately assess the risks posed to them. Only you can.

But as we mentioned above, our LOtC Quality Badge and Safety Management System will make the risk assessment process quicker and easier for you.

And if you need any information to complete the risk assessment, just get in touch and we’ll be really pleased to help.

Where can I get more advice?

Before you start your risk assessment, make sure you check out the ‘Generic Risk Assessments for School Educational Visits’ and ‘Demystifying Risk Assessments’ guides.

Just let us know if you need any information from us to complete your risk assessment.  

And, if you haven’t already, make sure you check out the Outdoor Education Advisers’ Panel (OAEP) website for more information and guidance.